Set up recurring invoices

When to use recurring invoices

Recurring invoices are ideal for:

• Fixed monthly contracts (hosting, maintenance, retainers)
• Subscriptions
• Rent or licences billed each period

Create a recurring invoice

1. Go to Recurring invoices in the menu.
2. Click New recurring invoice.
3. Select the customer and add line items (same as a regular invoice).
4. Choose the interval: weekly, monthly, quarterly, or yearly.
5. Set the start date and number of repetitions (or choose unlimited).
6. Choose whether the invoice is sent automatically or saved as a draft.

What happens on the send date?

Declair automatically creates a new invoice on the scheduled date with the next invoice number. With auto-send enabled, the customer receives an email with the PDF and any payment link.

Pause or stop a recurring invoice

• Open the recurring invoice and set it to Paused to temporarily stop.
• Click End to stop the series permanently. Previously sent invoices remain in your records.

Tips

• Check after the first automatic round that amounts and VAT are still correct.
• Changing your rate? Update the recurring invoice before the next send date.
• Combine with an iDEAL payment link so regular clients can pay with one click each month.