1. Who are we?
Declair is a service of Shortcheese. In this privacy policy we explain what personal data we collect, what we use it for and what your rights are.
Privacy
Privacy Policy
Last updated: 14 October 2026
2. What data do we collect?
We process data that you provide to us, such as your email address and password when registering, company details and customer data that you enter in the application. We also collect technical data such as your IP address and usage information to improve the service.
3. What do we use your data for?
We use your data to provide the invoicing and administration service, to communicate with you, to improve the service and to comply with legal obligations.
4. Retention period
We retain your data as long as you have an account. Accounts that have been unused for more than 180 days, with at most 2 invoices created and no paid subscription, receive a warning by email. If you do not sign in within 30 days of that warning, we delete the account. If you ask us to delete your account, the same steps apply. This happens in steps: (1) the account is deactivated; you can no longer sign in, and for 90 days after deletion we can still restore it if you contact us; (2) after 90 days we erase your login details and personal data, and the account can no longer be restored; (3) we then keep your tax records (invoices, credit notes, expenses, VAT data and the rest of your tax records) for another 7 years, because the law requires it (statutory tax record retention). This also applies if you ask for deletion. We don't use this data for anything else. After those 7 years, we delete everything. You can export your data before the deletion.
5. Your rights
You have the right to access, correct or delete your data. The right to deletion does not apply to data we are required by law to keep: we keep your tax records for 7 years because of the statutory tax record retention, even if you ask for deletion. How this works is explained in section 4. You can also file a complaint with the Data Protection Authority. Contact us to exercise your rights.
6. Contact
For questions about this privacy policy, you can contact us via the contact page or by email.