Scan a receipt with OCR

Add an expense via scan

1. Go to Expenses → New expense.
2. Click Scan receipt or drag a photo/PDF into the upload field.
3. Declair automatically recognises: vendor, date, amount, and VAT.
4. Review the filled-in details — OCR is smart but not perfect.
5. Choose a category (office supplies, travel, software, etc.).
6. Save the expense.

What works best?

• Good lighting and a sharp photo without shadows
• Full receipt in frame, including the VAT line
• PDFs from online purchases work as well as photos

Mobile use

Declair works in your mobile browser. Take a photo of your receipt on the go and upload it directly. Never forget a deductible expense again.

Add receipt later

Already entered the expense manually? Open it and click Add receipt to attach proof afterwards. This is important for your VAT return and any tax authority audit.

Tips

• Always verify the VAT amount — some receipts show VAT inclusive, others exclusive.
• Use saved vendors (Vendors in the menu) so future receipts are recognised faster.
• Expenses without receipts are not deductible. Keep everything, even small amounts.