Categorise expenses

Why categorise?

Correct categories make your:

• VAT return simpler
• Year-end closing clearer
• Spending insight more accurate

Default categories

Declair offers categories such as:

• Office supplies and materials
• Software and subscriptions
• Travel and accommodation
• Entertainment
• Phone and internet
• Training and courses

You can add custom subcategories under Settings → Expense categories.

Automatic categorisation

When you scan a receipt, Declair suggests a category based on the vendor. For recurring vendors (e.g. AWS, KPN, NS), this gets more accurate over time.

You can set fixed rules: "All receipts from Vendor X → category Software".

Private vs. business

For mixed expenses (e.g. home internet 50% business):

1. Enter the full amount.
2. Set the business percentage to 50%.
3. Declair only includes the business portion in your reports.

Monthly routine

Plan 15 minutes per month to handle uncategorised expenses. Filter in Expenses by No category and update them.