Track business mileage

Add a trip

1. Go to Expenses → New expense.
2. Choose type Trip.
3. Enter departure point, destination, and number of kilometres.
4. Declair calculates the amount based on your mileage rate.
5. Optionally add a description (e.g. "Client visit Acme BV").

Set mileage rate

Under Settings → Tax you set the rate per kilometre. Declair uses the standard Dutch tax rate by default, but you can set a custom rate if agreed with your accountant.

Business vs. private

Only business trips are deductible. Note the business purpose for each trip. In an audit, the tax authority expects a complete mileage log.

Export

Trips appear in your expense overview and are included in VAT and annual reports. Export via Settings → Import/Export as CSV or Excel.